The Indian Culinary Academy ("ICA" or "we"), a private educational institution, presents this Privacy Notice to ensure fairness, transparency, and accountability regarding the privacy of individuals whose personal data we collect and process ("data subjects" or "you"). Our collection and processing of your personal data are lawfully based on our legitimate interests as a private higher education institution.
The ICA understands your use of our websites, online applications, and application forms as your consent to the collection, processing, and use of your Personal Data as described in this Notice, except where we request active, express consent or where such consent is required by law.
The ICA collects and processes Personal Data and Personally Identifiable Information ("PII") from and about data subjects, including prospective students and their family members, alumni, prospective donors, donors, prospective employees, employees, restaurant patrons, food enthusiasts, conference attendees, private event clients, ICA market and store customers, and other members of the public.
The ICA will not knowingly request Personally Identifiable Information from anyone under the age of thirteen without first requesting parental consent. Our websites contain links to other sites which have their own privacy practices not under the control of the ICA. We encourage you to familiarize yourself with the privacy notices for those external sites.
1. General Practices
We will not sell your personal information. We will not disclose your personal information without your permission unless a legal exception applies (for example, in case of emergency, to protect safety on campus, or in response to a valid subpoena or court order).
We retain your information for a period of time in accordance with our legitimate interests or as needed to comply with applicable law.
We may combine your personal data with device information and location information (with your consent, where required) to serve you specifically, such as to deliver a product to you according to your preferences or restrictions, or for advertising or advertising targeting purposes.
The Computer Network Usage Policy, an internal ICA policy, governs the use of the ICA’s network and computing resources by ICA employees, contractors, and students, and also addresses privacy expectations.
2. Information You Provide to Us Voluntarily
We may collect data about you when you provide it to us voluntarily, such as through your use of our websites and online applications; when you contact us directly by email, telephone, in person, or in writing; when you order goods and services; or any other means by which you voluntarily provide personal information to us.
Types of information we collect about you may include but are not limited to: name, email address, address, telephone number, payment information (for example, credit or debit card details), information about your computer (for example, your IP address and browser type), tracking information (for example, which pages you have viewed, the time you viewed them and what you clicked on), information about your mobile device (such as your geographical location), and any other information you provide when completing forms.
A. Financial Information
The ICA recognizes the sensitivity of personal financial information and accords it the additional strict privacy and security safeguards appropriate to the classification of sensitive/highly confidential. Those ICA personnel who are involved in handling financial information do so on strictly a need-to-know basis and receive appropriate training in financial information privacy and security. The ICA does not share nonpublic financial information with nonaffiliated third parties without consent.
The ICA may collect and process personal financial information only in very limited contexts for the purposes of accepting or making payment lawfully based on its legitimate interests or in support of or preparation for an agreement. In terms of accepting payment, these purposes include: accepting charitable contributions, accepting payment for goods or services, and accepting payment for student educational charges (such as tuition and board). We may collect financial information from the credit or debit payment card if you choose to use this method of payment; or from your personal check if you choose to use this method of payment.
In the case of ICA students or prospective students, financial information about a student and/or parents may be collected as part of the process of applying for financial aid. The ICA may collect a student’s Social Security Number ("SSN") only as the official identifier for state and federal financial aid documents and related processing. Any SSNs collected are treated with the utmost care and encrypted in transit.
The ICA also collects and processes nonpublic financial information from its employees for compensation, benefits, and tax purposes; and from independent contractors for payment and related purposes.
B. Electronic Communications
We offer various opportunities to subscribe to electronic communications. If you choose to subscribe, your email address, phone number, and/or cell phone number may be collected. With your consent, we may contact you at the telephone number that you provide to us by way of direct dial calls, autodialed and prerecorded message calls, and text messages. Through these methods we may send you information relating to our products and services, including confirmations and updates, receipts, technical notices, updates, security alerts, and support and administrative messages; and/or communicate with you about contests, offers, promotions, rewards, upcoming events, and other news about products and services offered by the ICA.
You may remove yourself from any public ICA contact list by unsubscribing on the email’s subscription management page via a link at the bottom of each email or a STOP code in text messaging. You must unsubscribe from each list you wish not to receive emails or text messages from. More information about communicating your preferences can be found further in this Notice.
C. Social Media
The ICA uses social media, which may allow you to connect and share your actions, comments, content, and information publicly or with friends. Please remember that any information that is disclosed in these areas becomes public and consider the privacy concerns of yourself and others when choosing what to share in social media. Our social media platforms contain their own privacy practices outside of the scope of this policy which we do not control. Please contact those sites and services directly to learn about their privacy practices. Use caution when deciding to disclose your personal information.
D. Surveys
We occasionally conduct optional surveys. We use the data from survey responses to better target content to our audiences.
E. Registration Forms
We offer online registration for ICA events, such as admissions information, courses, conferences, and restaurant reservations. Registration features invite you to voluntarily provide personal information, which may include contact information (name, telephone number and/or email address).
We may partner with third-party service providers who collect this information for us. If you provide personal information at one of those websites, you are subject to the privacy policy of the operator of that website, not our Privacy Policy.
F. Information Request Forms
We use information request forms that invite you to voluntarily provide personal information such as names, addresses, and telephone numbers. We may send text messages to cellular telephone numbers within our database so that interested individuals can be contacted by one of our representatives. By providing a cellular telephone number, you agree to be contacted by the ICA on your cellular telephone by such means. You may change your mind and decline to be contacted in this manner by contacting us at the information below.
G. Data from Third Parties
Where permitted or authorized by law, we may receive information about you from third-party databases or services that provide information about business people and companies, or from third parties from whom we have purchased information (including an individual’s name). We may combine this data with information we already have about you. This helps us to update, expand and analyze our records, identify new customers, prospective students or donors, and provide information about opportunities, products, and services that may be of interest to you.
H. Use of Personal Data
We may use your personal information for the following purposes: to provide you with the opportunities, information, services, products, and functionality offered on our websites; to fulfill your requests, including but not limited to making reservations, paying for services, joining email lists, sending ICA gift cards to recipients that you designate; to communicate with you about your account or your use of our websites and online applications, services, products and/or functionality; to respond to, or follow up on, your comments and questions; to provide customer service otherwise; to communicate with you about special offers and other marketing communications; to communicate with you about employment opportunities; to operate and improve our websites and online applications, products, services, and functionality; to process and deliver contest entries and rewards; to authenticate your credit or debit card account information, if applicable; to personalize your experience on our websites and online applications; in combination with other information we may get from third parties, to help understand your needs and to provide you with better service; to perform statistical analysis; to protect, investigate, and deter against fraudulent, unauthorized, or illegal activity; to comply with our policies, procedures and legal obligations; to support our education mission and administrative operations; and as otherwise consented to by you and as required or permitted by applicable law.
3. Information Automatically Collected from Use of Our Websites
A. Cookies
A text file called a “cookie” may be placed in the browser files of your computer when you visit our websites or online applications. Although cookies themselves do not contain personal information, they provide information about your user session, including site interaction and your general geographic area. Cookies tell us about how people use the site and help us make it better, for example, by counting the number of visitors to our websites to see how visitors move around when they are using it to help us improve the design of our site.
